Title:  Executive Assistant

Job Summary

NetApp is looking for an Executive Assistant to deliver high-level administrative and operational support to senior leadership within our Cloud organization. This role coordinates executive schedules, communications, meetings, travel, events, and critical organizational priorities. The Executive Assistant acts as a trusted partner to leadership and helps guarantee the efficient functioning of a fast-paced, global organization.

Responsibilities

•    Manage complex executive calendars, including appointments, leadership meetings, customer engagements, and travel across multiple time zones.
•    Coordinate weekly staff meetings, QBRs, All Hands meetings, leadership offsites, and team events.
•    Prepare agendas, presentations, briefing materials, meeting notes, and executive communications.
•    Track leadership priorities, action items, owners, follow-ups, and deadlines.
•    Serve as a liaison between Cloud leadership and internal and external stakeholders, ensuring timely and effective communication.
•    Screen and prioritize incoming communications and draft or edit correspondence and organizational announcements.
•    Organize and maintain SharePoint sites, Teams workspaces, files, documents, templates, and team resources.
•    Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
•    Prepare expense reports, maintain accurate records, and assist with budget tracking.
•    Coordinate onboarding activities and access to resources for new Cloud team members.
•    Support leadership with research, reporting, special projects, and process-improvement initiatives.
•    Partner with HR, Finance, Communications, Sales, Engineering, and other cross-functional teams to support Cloud business priorities.
•    Plan and coordinate customer meetings, conferences, team-building activities, and other organizational events.
Job Requirements
•    Excellent organizational, time-management, written, and verbal communication skills.
•    Experience managing complex calendars, global meetings, and competing priorities.
•    Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
•    Ability to handle confidential and sensitive information with discretion.
•    Strong attention to detail, judgment, follow-through, and problem-solving skills.
•    Ability to work independently while collaborating effectively across teams and organizational levels.
•    Strong interpersonal skills and the ability to build relationships with executives, employees, customers, and partners.
•    Professional, proactive, adaptable, and resourceful in a fast-paced environment.
•    Experience coordinating executive meetings, business reviews, events, and organizational communications.
•    Familiarity with action tracking, business reporting, and process automation tools is preferred.
•    Occasional travel or support outside standard business hours may be required.

Education

•    Bachelor’s degree in business administration, communications, project management, or a related field preferred, or equivalent relevant experience.
•    Minimum of 3+ years of experience as an Executive Assistant, ideally supporting senior leaders in a fast-paced, global organization.
•    Experience supporting Cloud, technology, sales, engineering, or business operations organization is preferred.
•    Experience with project coordination, event management, or business operations is a plus.