Title:  Chief of Staff


Moscow, RU, 125047

Requisition ID:  72101

Key Responsibilities:

  • Provision of personnel records and maintenance of personnel records management also in a human resource information system in full accordance with Russian employment laws and company rules
  • Familiarization of employees with personnel documents, local regulations
  • Formation and maintenance of personal files of employees, maintenance and accounting of work books
  • Issuance of certificates and other documents at the request of employees
  • Registration and administration of hiring, transfers, dismissals, vacations
  • Prepare employment contracts, claims, orders on implementation of company policies
  • Draft and update job descriptions, staff schedule, benefit brochures and employee handbooks
  • Conduct research and analyze data on assigned projects
  • Recommend new approaches, policies, and procedures with a view to improve the efficiency of Moscow Representative Office administration
  • Maintain compliance of the Representative Office with local law requirements
  • Review company HR and administrative documents and advise on appropriate action to be taken
  • Localize company Global and EMEA policies to operations of the Representative Office
  • Assist EMEA Legal Employment Legal Counsel with employment matters under Russian law
  • Assist EMEA HR Business Partner and Operational colleague with employment matters of Moscow Representative Office
  • Assist EMEA Field Legal Counsel with local matters
  • Report to the Head of the Representative Office


  • Excellent written and verbal communication skills in Russian and English languages.
  • Excellent planning and organization skills, critical thinking, attention to detail, ability to handle multiple tasks, and work in a fast-paced, time-sensitive environment.
  • Intimate knowledge of and demonstrated experience in principles and practices of personnel administration and employment matters including contentious matters.
  • Experience in responding to inquiries from regulatory agencies.
  • Experience in objectively coaching of employees and management through complex, difficult, and emotional issues.
  • Experience in contract law and employment law in the technology industry.
  • Use judgment that is in consistent with standards, practices, policies, procedures, regulation or government law.
  • Positive attitude and a team player with high level of integrity and professionalism.
  • Avid learner with a growth mindset and learn it all mentality.

Job Segment: Law, Compliance, Records Management, Legal, Research, Records