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Title:  Executive Assistant

Location: 

Research Triangle Park, NC, US, 27709

Requisition ID:  39221
Job Summary

As an Executive Assistant, you provide senior-level, administrative support to the SVP/GM of Foundational Data Services (FDS) This position provides a wide variety of services across and for the team, which may include project management, research, data analysis tasks, communications, schedule and travel management, preparation of reports, and coordination between departments and outside parties. 

To be successful you will have: strong interpersonal skills to effectively collaborate with all level staff, use good discretion and judgment to manage highly sensitive and confidential situations; utilize analytical abilities to gather, organize, summarize and report information; and apply a keen sense of detail in reviewing and creating communications and presentations.  

 

Essential Functions:

Represent the SVP/GM, to collaborate closely with other Executives and Executive assistants on projects of a highly confidential nature related to the FDS business: annual planning, employee information, legal matters and company information.

·Prepare, design and draft general communications and correspondences: memos, PowerPoint charts, Excel tables, graphs, and business plan drafts. Proofread written content for spelling, grammar, and layout, making appropriate changes.

·Coordinate with SVP staff and prepare professional materials for internal and external use.  

·Review, inspect, validate and oversee complex global travel plans and compile documents for travel-related meetings and itineraries.

·Act as the project and logistics lead for various internal events, offsites, and global department meetings.

·Aid the SVP and staff with supporting and leading programs, events, meetings or conferences by arranging facilities, meeting rooms, caterers, invitations, presenters, and event budgets, may include external meetings such as customer briefings, supplier gatherings, internal conferences, and other speaking events (some maybe travel required).

·Proactively review schedules to identify and resolve potential conflicts in advance of occurrence.

Job Requirements

Essential Functions:

·Effectively liase, communicate and collaborate with other executive administrative staff to appropriately plan meetings and drive intended success for the team and event.

·Screen incoming calls to SVP/GM and respond independently when possible.

Schedule calls and meetings as necessary for the SVP and FDS Senior Staff .

·Strong written and verbal communication skills; comfort with public speaking

·Ability to work with employees of all levels within and outside the company, such as other NetApp senior leaders, customers, vendors, and visitors.

·Strict attention to detail in all areas of planning; composing and proofing materials, establishing priorities and meeting deadlines.

·Expertise with general office administrative procedures, and knowledge of use and operation of standard office equipment.

·Excellent Microsoft/Apple Office skills including Word, Excel, PowerPoint and Outlook.

·Superior skills creating executive-level PowerPoint presentations. Including the ability to build slides, review content, leverage data and utilize graphics to enhance presentations.

·Ability to maintain confidentiality.

Education

Responsibility: The types of tasks this individual is responsible for are generally defined and utilize and build understanding of standard principles and practices within a team environment.
Interaction: This individual interacts primarily with their direct leadership team on assigned projects and will communicate frequently with employees and management in other functions.General direction is provided, with on-going review of activities and priorities. The ideal candidate will be able to work independently in this capacity, as an important contributor to the team and FDS org.

 

15+ years of relevant experience, high-tech; executive-level administrative support.  A bachelor’s degree is preferred.


Nearest Major Market: Durham
Nearest Secondary Market: Raleigh

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