Title:  Executive Assistant

Job Summary

The Executive Assistant to the legal leadership team plays a critical role in enhancing productivity for the CLO’s leadership team with broad responsibilities working in NetApp's fast-paced environment. This role involves managing schedules, handling communications, organizing meetings, and performing various administrative tasks to facilitate the executive's ability to lead the organization effectively. This Executive Assistant will be supporting 3 VPs: VP of Field Legal, VP of Product and IP Legal, and VP of Sustainability.

You handle details of a highly confidential and critical nature. To be successful you will have strong interpersonal skills to handle sensitive and confidential situations; analytical abilities in order to gather, organize, summarize and report information; and strict attention to detail in creating communications and presentations.

Responsibilities

• Manage and maintain multiple complex calendars by scheduling appointments, meetings, and travel
• Coordinate and organize meetings and weekly staff meetings, including preparing agendas, taking minutes, and following up on action items
• Timely communications: Act as the primary point of contact for internal and external communications, screen and prioritize incoming emails, draft and edit, and manage follow ups as needed
• Handles issues and projects with strict confidentiality related to employees, legal matters, and company information that you may be privy to.
• Conduct research and gather information to support the executive’s decision-making process
• Heavy Travel Coordination: Arranging global travel itineraries, including flights, accommodations, and transportation while addressing and resolving travel-related issues promptly
• Budgeting/Expense Reporting/Tracking: Monitoring and managing the executive’s budget and expenses, preparing and processing travel expense reports accurately while keeping accurate records of expenses and ensuring they are within budget
• Strong computer skills and proficient in productivity tools such as MS Word and PowerPoint.
• Track progress and ensure deadlines are met
• Plan and coordinate events, conferences, and other activities as required

Job Requirements

• Excellent organizational and time-management skills with strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Strong problem-solving skills and attention to detail
• Ability to work independently and as part of a team
• High level of professionalism and integrity
• Strong interpersonal skills and the ability to build relationships with stakeholders
• Adaptability and the ability to manage multiple priorities in a fast-paced environment
• Proactive and resourceful with a positive attitude
• Occasional evening or weekend work may be required, and some travel may be necessary
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Education