Title:  Executive Assistant

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to join our Tokyo office. This role requires a candidate with a strong background in administrative duties, excellent bilingual communication skills in both Japanese and English, and a deep understanding of both international and Japanese business practices.

Key Responsibilities

•   Manage and prioritize the complex schedules and calendars of senior executives.
•   Arrange domestic and international travel itineraries and accommodations.
•   Prepare and edit correspondence, communications, presentations, and other documents.
•   Handle confidential documents and information with discretion.
•   Serve as the primary point of contact between executives and internal/external clients.
•   Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional societies.
•   Assist in the preparation of reports and analysis using various software.
•   Coordinate meetings and events, including logistics, catering, and materials preparation.
•   Prepare e-mails and letters in proper business/ Japanese language on behalf of the Country Manager

Job Requirements

•    Bachelor's degree or equivalent experience in business administration or related field.
•    Minimum of 5 years of experience as an executive assistant or similar role.
•    Fluency in Japanese and English, both written and spoken.
•    Proficiency in Microsoft Office Suite, Google Workspace, and experience with ERP systems.
•    Exceptional organizational skills and attention to detail.
•    Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
•    Ability to work independently on projects, from conception to completion.

Education

•    A competitive salary and comprehensive benefits package.
•    Opportunities for professional growth and development within a global technology leader.
•    A dynamic, inclusive, and supportive work environment.